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| saeon_odp_data_submission_guidance [2022/09/08 07:58] – [SAEON ODP Data Submission Guidance] lindsay | saeon_odp_data_submission_guidance [2022/10/21 12:30] (current) – [Data submissions workflow] lindsay |
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| | **#** | **Action** | **Description of action** | **Notes** | | | **#** | **Action** | **Description of action** | **Notes** | |
| | 1 | Institutional data agreement | Prior to publishing data in any SAEON ODP infrastructure, SAEON collaborators need to sign a data sharing or service level agreement with SAEON. The purpose of the data agreement is to define the roles and responsibilities of SAEON and the data provider. The main sections of the data agreement outline: Conditions of archiving data with SAEON, responsibilities of the data provider in respect of metadata provision and intellectual property rights (including selection of an appropriate license) and service levels and responsibilities of SAEON in respect of data management and dissemination. The process of getting a signed agreement is initiated by a member of the uLwazi node responsible for engaging with the data provider. The data curation team at uLwazi provides custodianship of all signed data agreements. | SAEON employees will only need to sign a data agreement if there are special requirements for the publishing of your data, or if you are working with external collaborators to deposit their data. As the data provider you would then be contacted by a member of the uLwazi node after you have contacted them indicating that you want to upload data. They will then send you, or the collaborators, a Data Agreement to sign. | | | 1 | Institutional data agreement | Prior to publishing data in any SAEON ODP infrastructure, SAEON collaborators need to sign a data sharing or service level agreement with SAEON. The purpose of the data agreement is to define the roles and responsibilities of SAEON and the data provider. The main sections of the data agreement outline: Conditions of archiving data with SAEON, responsibilities of the data provider in respect of metadata provision and intellectual property rights (including selection of an appropriate license) and service levels and responsibilities of SAEON in respect of data management and dissemination. The process of getting a signed agreement is initiated by a member of the uLwazi node responsible for engaging with the data provider. The data curation team at uLwazi provides custodianship of all signed data agreements. | SAEON employees will only need to sign a data agreement if there are special requirements for the publishing of your data, or if you are working with external collaborators to deposit their data. As the data provider you would then be contacted by a member of the uLwazi node after you have contacted them indicating that you want to upload data. They will then send you, or the collaborators, a Data Agreement to sign. | |
| | 2 | Data management plan | Under certain conditions, data sharing agreements may not be required from the data provider. These include cases where internal SAEON staff and funded students make use of SAEON ODP data infrastructures. Under these conditions the data providers have to provide a [[data_management_plannning|Data Management Plan]] (DMP) or complete a survey describing the conditions of data archiving and sharing throughout the lifecycle of their research data outputs.The data curation team at uLwazi currently assists stakeholders with ad hoc data management planning and has created a DMP document for the SAEON nodes. | Data providers may be required to complete a DMP by funders, if so then this can in some cases be used instead of a data agreement. | | | 2 | Data management plan | Under certain conditions, data sharing agreements may not be required from the data provider. These include cases where internal SAEON staff and funded students make use of SAEON ODP data infrastructures. Under these conditions the data providers have to provide a [[data_management_planning|Data Management Plan]] (DMP) or complete a survey describing the conditions of data archiving and sharing throughout the lifecycle of their research data outputs.The data curation team at uLwazi currently assists stakeholders with ad hoc data management planning and has created a DMP document for the SAEON nodes. | Data providers may be required to complete a DMP by funders, if so then this can in some cases be used instead of a data agreement. | |
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| === Data Publication Workflow (Non-Continuous Data) === | === Data Publication Workflow (Non-Continuous Data) === |